💡 Watermarks automatically display a visible mention on your PDF documents based on their properties, with no manual action required from users.
The automatic system watermark
On the viewing PDF version (web viewer and local PDF export), Aletiq automatically applies the "Aletiq info" watermark to every document regardless of its status (if it's : Obsolete, Draft, In review).
It displays: the file identifier and its revision, the status, the date, and digital signatures.
This behaviour is systematic and not configurable.
Custom watermarks
👤 Reserved for Admins.
An Admin can create additional watermarks in Administration > Watermarks.
Each watermark is triggered by a rule: a document property and one or more values. Example: Security level property = "C3" → "CONFIDENTIAL" watermark.
Creating a custom watermark
Administration > Watermarks > + New watermark
Fill in: Name (internal use), Text to display, Colour (optional), Trigger condition (property + value(s))
Confirm
The watermark automatically applies to all matching documents, present and future.
Editing or deleting a watermark
Administration > Watermarks > hover over the watermark > Edit or Delete.
⚠️ Retroactive effect: an edited watermark immediately updates every affected document. A deleted watermark immediately disappears from the documents where it was shown.
💬 A question? Contact our team via the Aletiq chat.