Distribution lists allow you to automatically send notifications and emails to groups of users in your workflows. They are used in distribution tasks within your workflow models to notify the right people at the right time — with no manual action required.
What is it actually for?
Some examples:
Automatically notify the quality team when a document is validated
Inform the purchasing or production department when a drawing is distributed
Alert site managers when a technical change (ECR/ECO) is issued
👤 Only users with an Admin licence can create or modify distribution lists.
Create a distribution list
Go to
AdministrationClick on the
Distribution ListstabClick
+ New distribution listEnter a name and a description
Select the member users of this list
Manage a distribution list
Once created, you can modify a list at any time:
Edit its name or description
Add or remove users
Delete the list if it is no longer needed
Edit recipients during a running workflow
Once a workflow is launched, it is possible to modify the recipients of a distribution task without having to cancel the workflow:
The workflow creator or an Admin user can edit the "People to notify" field directly from the distribution task, even if the workflow is already running.
💡 This is useful when a recipient has changed between the time the workflow was configured and when the distribution actually takes place.
💬 A question? Contact our team via the Aletiq chat.