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Create and manage users

How to create new user accounts, manage their rights and modify their properties

Written by Edouard Goutay

👤 Only Admin users can create and manage user accounts. Each account must be linked to an accessible email address.

User roles

The role strictly determines what a user can do in Aletiq.

👁️ Shared computer — account linked to a fixed workstation (workshop, production floor), not personal.

  • View and consult objects, download files

  • Write comments in activity feeds

  • Cannot: be assigned to a task, be named responsible for a workflow, receive notifications

👀 Viewer — personal account, read-only access.

  • Everything a Shared computer can do

  • Be assigned to workflow tasks and sign documents

  • Cannot: create or edit objects, be named responsible for a workflow, access the administration panel

✏️ Manager — personal account, create and edit access.

  • Everything a Viewer can do

  • Create and edit all objects (documents, parts, products, projects...)

  • Launch and manage workflows, be named responsible for a workflow or document

  • Cannot: access exports and integration logs in the administration panel

🔧 Admin — full access.

  • Everything a Manager can do

  • Access the administration panel: users, properties, views, access rules, watermarks, integrations

  • Edit all workflows (including other users'), cancel or delete any workflow

  • Access exports and integration logs

Sign-in methods

Aletiq supports two ways to connect:

  • 🔑 Aletiq password — set manually at account creation. Cannot be changed from the administration panel. The user can reset it from the login page.

  • 🔐 SSO via Auth0 — users log in with their company credentials (Microsoft, Google or any identity provider). Must be configured with your IT team beforehand. Contact Aletiq support to activate it.

Manage users

  • Create new users and configure them (role, site, sign-in method)

  • Set users as inactive to revoke their access without deleting the account

  • Assign properties to users — used notably to:

    • Configure access rules on objects (e.g. users from the Toulouse site have edit access to documents tagged "Toulouse")

    • Set up relation properties to create bidirectional links between users and other Aletiq objects (products, projects, documents, manufacturing orders...)

FAQ

Can a Shared computer account be converted to a personal account?

No. You need to create a new personal account and deactivate the old one.

Can a deactivated account be reactivated?

No, you hate to reach out your's CS contact, or througt the messenger

💬 A question? Contact our team via the Aletiq chat.

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